We do this by breaking the document into sections. In this example I am using the following structure:. Step 1: Insert a section break at the end of the title page, and the end of the contents page. Do the same thing for the contents page. Now your document has 3 sections and when we insert page numbering it will only number that section. This took me a long time to work out. If you want something more in-depth, Office for Mac: The Missing Manual seems to be the best office for mac book around, and covers formatting in a lot more detail than the Office for Dummies books.
Share Tweet Post. You saved me a bunch of time and my sanity! I never would have figured that out.
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You are swell, pubmem. This tip is a real public service. Are the Word for Mac people taking note? You got that right! After all of the comments, I am not sure if I am missing this but……. I am trying to keep the header for the first 12 pages of my document and just delete it for the last 2 pages. I have to email my professor the doc. How can I make the first 12 pages of my document have a header and the last 2 not? Thanks in advance.
Thanks, ditto to what David above said : Saved me a ton of time. Usually it differentiates the first page automatically, but apparently when I inserted the header on the first page initially, it left me in a perpetual cycle of all-page-symmetry. Thanks for the quick and easy here. So please those who did figure it out: could you please give EXACT instructions how to save a template where the letter head header only shows for the first page and not for successive pages? If that is impossible… how does one get rid of the header from the pages that follow the letterhead?
Thank you soooo much! New to office for mac and this was found after an hour of searching the web trying to format my paper for apa properly. Thank You. I wish Word would come back, it was so much more user-friendly. Thank you a million times over!! This was impossible to find! Where do I give you my credit card?! Hy, i am traing to make a book, and i want to make a diffrent header like that the 1,3,5,..
I work on imac office ! Take a look at LaTeX or some other more professional tools than Word. Well, you enable the checkbox. Then you double click at the header of an odd page and format it to your wishes. Then you double click at the header of an even page and format it to your wishes.
Any tips? Hey, thanks so much! I kept finding and losing this function in three different recent versions of Word. I do this but still get the header and footer appearing on subsequent pages. Driving me crazyyyyy!!! There does not seem to be any delete header or footer from section command. I have deselected link to previous and it is now a new section but as per the section break but I cannot delete them no matter where I look.
I am clearly missing something and I am a self confessed idiot with computers but I am at a loss. Thank you a million times. Now if I could just figure out how to leave footers as page numbers throughout the whole document, and the header only on the first document!
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Thank you very much for this! Tried both double clicking on the header but there is no option to select different first page. Neither is there the option for documents under format. We have excel for mac? Very confused. Thanks for the help but I have one other problem. The header I need is an image about 2in high. When I set the header to the first page and the type goes down to the second page, the margins are the same as the first page. I go to set the margins on the second page from this point on and it changes the margins on the first page. Any chance you know how to fix this?
That was simplistic, and way better than Microsofts instructions or the Mac instructions…Awesome. Is there a way to make each page behave differently?
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I would like to have a different footer on every page? I have version You are commenting using your WordPress. You are commenting using your Google account. You are commenting using your Twitter account. You are commenting using your Facebook account. Notify me of new comments via email. Notify me of new posts via email. Sharing knowledge enables us to strive for more Public Memory Just another IT related blog…. HOME About. Like this: Like Loading Word treats them as images. There is a setting in Word dating back to Word 95, at least, that lets you not show images on the screen.
This speeds up display and was more important in the past than it perhaps is now. Page Margins are Section properties. They are set in the Page Layout dialog.
To change the indents of one or more paragraphs, the paragraph formatting for left and right indents should be set, not the page margins. One feature allowed for margins is mirror margins.
Define first page header/footer in Word for Mac | Public Memory
It allows for a binding area in documents printed duplex. However, it does not work in Landscape Sections if what is desired is to have the binding edge along the long side of the paper. That would require mirroring of top and bottom margins. As you can see in the screenshot above, you can apply the page border to the entire document, to the current Section, or to either the first page of the section or every page except the first page of the section.
Why is the spacing off in the footer of a landscape page? Check first to see if there are Section breaks setting off the landscape page. Even though the footer will look the "same as previous," that option must be turned off. After turning it off, move the center tab to 5. Continue to the following Section and, again, turn off "same as previous. It's not appearing in the footer.
Although the number was formatted correctly, it was not inserted. First format the number to get what is needed; then insert the number in the footer. I can't see the Headers and footers. The Section break doesn't allow me to have both portrait and landscape text on the same page.
Unfortunately, Word will not allow this by the use of a Section break. To achieve the desired effect, you must insert a text box. It is different on the screen from when it prints out. Or, I get Page 1 of 1, Page 2 of 2, Page 3 of 3, etc. Unfortunately this feature doesn't work very well. There are a number of reasons for this, including background printing and the timing of field updates. Put a bookmark on the last page of your document - at the very end - and use Insert Cross-Reference to insert the page number on which that bookmark may be found.
Other things to do include:. For more on bookmarks and cross-references see Complex Legal Documents. Header and footer options are stored as building blocks. Sometimes this file can become corrupted. Do you have Section breaks? Each Section has its own first page. When you have multiple Headers footers , each type must be separately unlinked from its "neighbor" in the preceding Section.
This gets especially complex when you have multiple Sections on one page. My document has numerous Sections. How did they get there? Another way to end up with a lot of Sections is by working with a converted document i. The conversion software aims to make a document in Word that looks like the original. However, there is no conversion software that handles Section formatting at all well, as far as I know as of July 1, This includes documents that started as Word documents, were converted to pdf, and then converted back.
The conversion software can make every change or even apparent change in paragraph indents as a margin change. You can end up with a three-page document with fifty Sections! If you want to edit such text, you are often far ahead by simply copying as plain text and doing your formatting using Styles to duplicate the original formatting. I want to add page numbers but for some reason, it re-starts from 1 in the middle of the document.
These complaints all have to do with there being a Section break in your document, usually just before the problem. You can improve your ability to deal with these by displaying non-printing formatting characters in your document. However, sometimes a Section break will be concealed at the end of a line in Print View. If all else fails, you can set page numbering continuous throughout the document and then restart it as needed.
Continuous Page Numbering Add-In. Every Section has its own first page. These can be continued in a subsequent Section. The setting for "Different First Page" is a Section setting. The setting for "Different Even and Odd" is a document setting. Can I have a different one on the last page? Yes, but it takes some work with fields. This is beyond the scope of this article but involves using an IF field to test if the page is the last page of the document or Section and give a different result depending on the answer.
See the Fields article to see an example. What it says is just More page numbers from office. Page number options are stored as building blocks. First, though, Copy your new contents to the Clipboard. The default setting is to have them linked. The first page is 2 even though I have the document set to start page numbering at 1. There is only one section. If I start page numbering at 0, the first page is 0. Status bar showing page 2 as first page of document. The section start is set for an even page.
This is controlled on the Layout tab of the Page Setup Dialog. I added a next-page Section break to my document. It should have been a continuous Section break instead. The way to handle this is through the Page Layout Dialog. The simplest way to access this is by double-clicking on the Ruler. It can also be accessed through the Page Layout tab's dialog box dropdown. On the Layout tab is a dropdown that lets you change the type of the current Section.
Again, the easiest way to get to this dialog is to double-click in the horizontal ruler. See Even Page section break. This becomes a problem mostly at the end of a document where there is a blank page that the user does not want. It is caused by making a change in Section settings like margins, or orientation to selected text. Changes to these settings for selected text require insertion of a next-page Section break because these settings can't apply to less than a page. Word will not let you delete this section break if the settings are different before and after the section break.
Then move your insertion point beyond the section break and run the macro you just recorded. Convert the next-page section break to a continuous break above or insert a continuous section break before the next-page section break to preserve headers and footers. Paul Edstein, MVP macropod posted a macro here to merge sections so that a section break can be deleted without changing formatting.
I believe it does the steps outlined above. The status bar can tell you which Section you are in. Note that the default status bar shown above does not! To get what you want displayed you need to right-click on the status bar. For anyone having trouble with this and using Word or later, I strongly recommend downloading the Word Toolkit for Advanced Management of Headers and Footers from Lene Fredborg's site.
There are four kinds of Section breaks; the most common are continuous and new page. The other two start a new Section on either an even-numbered or an odd-numbered page. The blank page that can be generated by such a Section break will not have Headers or footers; it will be a blank page.
New-page Section breaks can, as can continuous no new page Section breaks. Every Section will have three different Headers and three different footers even if you never see them. Because of this, and because there can be multiple Sections on a single page, it may be easiest to temporarily expand each Section to at least three pages to see the First-Page, Even-Page, and Odd-Page Headers and footers. If you delete all Section breaks you can find in a document your formatting will be contained in the last paragraph mark in the document, which is the last Section break.
Those settings or changes are stored in the next Section break, the one governing that Section. Whether changes to the next header change the previous one depend on the Link-to-previous setting of the next header. If you have a Section break on a page, the header and footer for that page will be governed by the settings for the first Section on that page, even if that Section contains no text i. Link to previous is the default setting. Link to previous is specific to Headers and footers can be different.
That is, the first-page Header can be linked to previous but not the first-page footer and not the even-page Header. Since each Section has three different Headers and three different footers and the link to previous setting is specific to the type of Header or footer, each Section can have up to six different link-to-previous settings. This is true even if the Section involved is a continuous Section in the middle of a page and has no Headers or footers displayed.
The different-first-page setting covers both Headers and footers and is a Section not document setting. This setting is carried over into a new Section started from a Section set for different-first-page. Different odd and even covers both Headers and footers and is a document not Section setting. Enabling this for the first time renames each "header" into the "odd-page header" and each "footer" into the "odd-page footer. They will normally be blank and you will have to add content. Each Section can have different settings for the distance from the edge of the page for the Sections Headers and footers.
The default is. Size: The page layout settings reserve room for headers and footers. What Gets Carried Over? When you start a new Section, that Section will carry certain attributes from the preceding Section. This is true even if you started the new Section by changing columns, orientation, or margins. See also Troubleshooting Sections and Working with Sections. Copyright , Microsoft Corporation. Copyright , , Charles Kyle Kenyon See information about copy permission. A note about link exchanges. This site does not participate in link exchanges to build web presence.
If you have a link that you think would be of use to people reading this page, please send it to the webmaster with the url of the page where you think it should appear and it will be considered. Your placing a link to this site will not affect the decision on whether to add your link, though. What You Will Learn After completing this lesson, you will be able to:. Use Sections in Word. Use different types of Section Breaks. View Headers and Footers. Edit Headers and Footers. Use advanced formatting in Headers and Footers. Using the Page Number Gallery.
Use Different Fields for Page Numbering. Insert a Page X of Y structure. Format your page numbers. Remove page numbers. Have both portrait and landscape orientations on different pages in your document. Set up columns in your document. Have Word tell you which Section you are in. Insert a Watermark on only the first page of a multi-page document or only on continuation pages. Insert different Watermarks on even- and odd-numbered pages. Set different page margins for different Sections. Know which Word features create section breaks automatically. Know that Page Borders can be a Section setting including different first page.
Know what happens when you start a new Section? This chapter for Word Word 97 for Law Firms also at Amazon. Word for Law Firms also at Amazon. Word X for Law Firms also at Amazon.
Charles Kenyon. How can I get a different Header - footer on the second page in Microsoft Word? Includes tips and links on creating letterhead and letter templates. What is the difference? Word Tutorial on Headers and Footers - Microsoft. Removing Page Numbers by Charles Kenyon. Letterhead System - download a system for letter forms that can be easily updated. Letterhead Textboxes and Styles Tutorial - two-page template download that demonstrates use of.
Styles that are based on each other and use the style for following paragraph feature. Use of the StyleRef field to insert information from the body of a letter into the continuation page Headers automatically. Insertion of a date automatically that will not change when you open the document at a later date but can be changed manually. Date Fields in Microsoft Word. Not just for those who want to write books!
How to number headings and figures in Appendices by Shawna Kelly. Document Splitter by Greg Maxey - addin to break document into component documents. Is there an automatic way to create a non-blank, even-numbered page at the end of a chapter, if the chapter would otherwise end on an odd page? Page x of y in Word - Charles Kenyon. FileName and Path Templates -. Different Page Numbering in Header and Footer demonstration -. Watermarks in Word - Microsoft Support Different Headers and footers. Change in margins that should be handled using indents or other methods. Moving text down on the page at the beginning of a Chapter when it can be handled with a frame.
Headers and Footers in Print Layout. Double-clicking will show you the Headers and footers with space between pages as shown below: This is what you will usually want when in Print Layout. Page numbers are relatively simple, but the interface can make them seem complicated. Quick Reference Card for Headers, Footers and Page Numbers Word comes with a number of built-in formats that are stored in building blocks.
Again, page numbers are fields. Create a new blank document. Insert a Next Page Section break. From the Style drop-down list on the Formatting toolbar, choose Body Text. Still on the Page Layout tab choose Orientation and select Landscape. Save the document. Click on the Insert tab. What follows is manual method 1 to insert a page number Click on the Footer button and choose Edit Footer.
Your cursor should be in the footer of the first page. Notice that it says: Footer Section 1. We do not want a page number on the first page so leave it blank. Click the Show Next button to jump to the next footer. Click the Link to Previous button in the Ribbon. This disconnects Section 2 footer from Section 1 footer. The Page Number Format dialog box opens. From the Number format drop-down list, choose lowercase Roman Numerals. Under Page Numbering, select Start at to have the page numbers start counting from this Section. Click OK to return to the footer. Click the On the Page Number choose current position.